About the cycle notes

ICE is built using an agile programming methodology, which means that we are always prepared to respond to user requirements and problems over sticking to a pre-ordained plan. We do this using fortnightly cycles meetings, the cycle meetings are used to summarize the outcomes of the completed cycle and provide stakeholders with an overview of the deliverables for the next cycle.

More information

The cycle notes are available on this site either by viewing the appropriate cycle in the left-hand navigation or using the next icon. Specific tasks are added as tickets into Trac with the current cycle available via the roadmap (http://ice.usq.edu.au/trac/roadmap).

Velocity tracking

The ICE project has detailed tracking data on the estimated effort (in an abstract unit called "Work Units") on each task. The number of work-units completed per fortnightly cycle is a reasonable indication of the amount of work we can expect to complete in a cycle, if we take into account holidays and sick leave etc.

2008 Cycles

Cycle ending	Predicted work units	Resources (percentage)	Actual work units	Comments
2008-01-17	40	50%	12	12 day cycle (RW .3 DdB 1)
2008-01-31	60	100%	62	1 public holiday
2008-02-14	60	100%	72	PMR visit (3 days)
2008-03-03	60	80%	55	12 day cycle (DdB .2)
2008-03-13	60	90%	52	8 day cycle (DdB .9, OL .8)
2008-03-27	70	100%	74
2008-04-10	80	90%	75	LO .9
2008-04-24	70	90%	59	RW .9 LO .75 DdB .7 (1 public holiday)
2008-05-08	70	80%	56	2 public holidays
2008-05-22	40	60%	62	OL 1, DdB 1, RW .5, LO .1
2008-06-05	70	100%	100	DdB 1, RW 1, LO .5, OL .2
2008-06-19	70	85%	26	DdB .5 (finishes 20080613), RW 1. LO .5 , BC starts .25 (1 public holiday) Ron's time not indicated in work units
2008-07-03	70	100%	47	BC 1 RW 1 LO .5 SK .25 ( sick leave for all staff during the cycle)
2008-07-09	50	100%		BC 1, RW 1, LO .5, SK .25

2007 Cycles

Cycle ending	Predicted work units	Resources (percentage)	Actual work units	Comments
2007-01-11	75	100%	68	3 working week cycle over new years break
2007-01-25	60	100%	51	Additional USQ staff support was required
2007-02-08	50	90%	67	(1 public holiday) TR starting
2007-02-22	75	100%	55	TM starting
2007-03-08	60	100%	46	Additional USQ staff support was required
2007-03-22	60	100%	65	(end date public holiday)
2007-04-05	50	95%	60	cycle start date 2007-03-26
2007-04-19	50	80%	25	Easter long weekend, and 2 new staff members starting)
2007-05-03	42	70%	40	7 day cycle ( 1 public holiday 2 day OOo workshop)
2007-05-17	80	90%	99	1 public holiday
2007-05-31	100	100%	129	(includes 40 work units from external development)
2007-06-21	145	60%	86	3 week cycle, DdB on leave 4 days, 1 public holiday, part-time staff member unavailable
2007-06-28	30	60%	35	1 week cycle, 2 part time staff members unavailable
2007-07-12	60	90%	63	predicted resources – Digital scholarship tools workshop in the second week (3 days)
2007-07-26	100	100%	103	RW absent 1day
2007-08-09	90	90%	65	RW absent 1 day; Moving office
2007-08-23	85	85%	53	DdB at IDEA road-show 3 days
2007-09-06	90	90%	72	DdB on leave 2 days
2007-09-20	100	90%	75	SK and LO full-time for 1 week
2007-10-04	90	90%	126	DdB on leave 2days, SK and LO full-time for 1 week
2007-11-01	150	70%	100	RW (.6) (4 week cycle) – RW absent extra 3 days
2007-11-15	90	90%	85	DdB on leave 1 day, LO absent 3 days, (SK unavailable 3days)
2007-11-29	110	120%	97	DdB at Clever Collections (4 days), SK LO full-time
2007-12-13	70	120%	72	hands-on workshop at USQ 11, 12, 13 of Dec. (SK LO full-time)
2007-12-21	40	120%	43	1 week cycle (SK LO full-time)

2006 Cycles

Cycle ending	Predicted work units	Resources (percentage)	Actual work units	Comments
2006-11-30	60	60%	47	DdB on leave for 0.4
2006-12-14	50	60%	51	DdB on leave for 0.4
Note: Previous cycle notes were recorded with the Trac system only